PLANT WNY FOURTH ANNUAL MEETING MINUTES – Wednesday, October 10, 2018

PLANT WNY FOURTH ANNUAL MEETING MINUTES
Wednesday, October 10, 2018
The Financial Guys Insurance Agency-
305 Spindrift Avenue, Williamsville, NY 14221
6:00 pm

Call to order was made at 6:11 pm by Teresa Buchanan, president. Teresa thanked the Financial Guys Insurance Agency for the sponsorship of our meeting. By a show of hands, it was determined we had a quorum. Phil Tripi, treasurer, gave the financial report which was included in the agenda packet.

Committee Reports:

Audit Committee – The committee met at the end of September and provided a report to the Executive Board.

Botanical Gardens – The Gardens is looking for irrigation bids. Horticultural classes are currently going on.

CNLP Awareness – The NYSNLA CNLP tour took place October 6 at Draves Arboretum. About 50 people were in attendance from all across the state. CNLP and PLANT WNY clothing and magnets are available from our region.

Trade Show & Education Day Conference – It will be the third year running Horticulture 101 and attendance was up last year. Roger Restorff thanked the sponsors who have signed on for 2019: Silver sponsors – Batavia Turf & Draves Tree Service; Room sponsors – Finger Lakes Mulch & Soil Products and Unilock; Bag sponsor – Scranton’s Thruway Builders.

Erie County Fair – Lisa Kiec-Maliszewski reported that everything turned out great even though there were a few glitches and it took them a little longer to finish up. She was appreciative for the additional help this year.

Golf Outing – The Golf Outing took place on September 14. Despite a low number of golfers, it was profitable. Kim Schichtel stated that ee are considering a different location but would like some input from those who golf.

Historian – There will be a series of work sessions to go through, sort, file, process, and order the archives. Dates/times and location will be announced in upcoming emails.

Landscape Awards – Entries are due October 29 and will be presented at the Harvest Dinner.

Membership – Phil Tripi is working on a palm card for promoting membership. The plan is to have them ready for Ed Day.

Leaf a Legacy – We were approached by Cindy Kincaide and Ed Healy of Visit Buffalo Niagara for a potential project. Garden Walk Buffalo will be celebrating 25 years and it is something we may want to get involved in.

Plantasia – We will be playing off the theme, Plantasia in Paradise, with a lot of color and tropical plants. Entertainment will be tropical themed.

Policies and Procedures – Sue Frank reported the committee is hoping to continue their work in December.

Social Media/Marketing – Beck Murray will be join this committee and will work to expand our presence with social media. We do have a Facebook account. Question was asked …how can we use social media to promote Nursery Lines?

State Reps – NYSNLA Leadership Forum, The Important Work We Do, will take place Monday, December 3. Jim Paluch is the speaker.

New Business:

Election of 2019 Board of Directors

Teresa Buchanan asked for one of the members of the Nominating Committee to make a motion to nominate the incoming secretary. Kim Schichtel made the motion to nominate Kristy Schmitt as secretary to the 2019 PLANT WNY Board of Directors. Roger Restorff seconded the motion. Nominations closed after no further nominations were received. Kim then presented the 2019 Slate of Officers as follows:
Sue Frank – President
Phil Tripi – Vice President
Jeanetta Hanlon – Treasurer
Kristy Schmitt – Secretary
Teresa Buchanan – Director

Jeanetta Hanlon cast one vote for the nomination. Roger Restorff seconded the motion.

Kim Schichtel made the motion to nominate Tara Perrin for the Audit Committee. Ed Dore seconded the motion. Nominations closed after no further nominations were received. Kim then presented the 2019 Audit Committee
Chris Zeisz (term ending 2019)
Eric Page (term ending 2020)
Tara Perrin (term ending 2021

Jeanetta Hanlon cast one vote for the nomination. Ed Dore seconded the motion.

2019 PLANT WNY Budget

Sue Frank presented the 2019 budget. Sue looked at a few cost savings measurers including downsizing the directory and has considered the accounting firm has suggestion that we do not need an audited review every year. There are 4 CDs with the Bank of Akron and it was decided, by the Board that we will start cashing them in and contributing them to the Foundation. We will possibly hold on to the last two for another year and maybe hold on indefinitely to one of them. The Board would like to suggest to the Foundation that the CD funds go into the money market account for easy access. Kim Schichtel motioned to accept the 2019 Budget. Gary Sokolowski seconded the motion. All were in favor

Kim Schichtel motioned to accept the minutes of July 18, 2018. Sally Cunningham seconded the motion. All were in favor.

Kim Schichtel motion to adjourn the meeting. Ed Dore seconded the motion. Meeting adjourned at
6:57 pm

Foundation Meeting

The Foundation meeting was called to order at 6:57 pm. Dave gave a brief review of the financials. The Foundation will be meeting early January to approve their budget.

Dave McIntyre motioned for Ed Dore as incoming trustee to the Foundation. Gary Sokolowski cast one vote for Ed Dore. All were in favor.

Kim Schichtel motioned to adjourn the meeting. Sally Cunningham seconded the motion. Meeting adjourned at 6:59 pm.

The Financial Guys Insurance Agency gave a presentation of their services and governmental updates.