PLANT WNY FOURTH ANNUAL MEETING MINUTES Wednesday, October 11, 2017
PLANT WNY FOURTH ANNUAL MEETING MINUTES
Wednesday, October 11, 2017
Danny’s South - 4300 Abbott Road, Orchard Park, NY 14127
At 6:15pm the meeting called to order by Tara Perrin, president.
Phil Tripi welcomed R. C. Landscaping to our membership. Membership is at 124 (two more than agenda indicated.)
Sue Frank gave the financial report. A balance sheet will now be included in the agenda packet. A change in reporting will now show the seed money (Plantasia startup money) on the balance sheet. Sue pointed out a few changes to the profit and loss statement since the last meeting. Foundation funding will be put directly to the budgeted projects as income.
Arbor Day – at our July meeting an idea was presented to involve schools with an Arbor Day poster competition which would result in a tree for the winner. Tara Perrin would like assistance with how to get this off the ground.
Audit Committee – Dave McIntyre announced the findings of the Audit Committee performed September 20 -
- Balance Sheet item of -$10,791 in AR was adjusted.
- State membership of $25 for 44 members should be paid by the State.
- Policies and procedures for the Association, Plantasia and the Foundation will be reviewed and updated if necessary. A committee has been formed.
- The current accountant and our agreement with them should be reviewed and the end of this year.
- The Foundation should present a budget at their annual meeting that includes new events.
- Plantasia should have a budget.
Botanical Gardens – Two horticulturists have been hired. Kristin Pochopin thanked all who supported the gala.
CNLP/Awareness & Promotion – Kim Schichtel thanked Tom Draves for the arboretum tour on October 6. 25 people attended. CNLP Day for the State will be in region 6 in 2018. A date/location will be determined.
Ed Day/Trade Show – Ed Day is February 1 and 2. The committee is already working on 2019 keynote speaker and seminar speakers.
Erie County Fair – Lisa Kiec-Maliszewski will be co-chairing with Gardner Low. Lisa reported that they had only 1 day to set up the display this year (previously had two days) and it caused them to work quickly. A lot of assistance is needed the Monday before the fair opens. Besides our PLANT WNY display, there are displays outside of the entrances and in other locations. Ken Wilk provides the mulch and plant material. Gardner goes in and waters every day.
Golf Outing – Our outing was a beautiful day and it was successful. The Buffalo Tournament club will be updating their facility and we will most likely be back for 2018.
Harvest Dinner - November 10 at Raclettes. Person of the Year is Roger Restorff and Business of the Year is Batavia Turf.
Landscape Awards – Phil Colarusso spoke about the value of winning an award and he encouraged members to enter. Awards will be presented at the Harvest Dinner on November 10.
Membership – As a Board we do not know how the dues restructuring will affect our membership. Phil Tripi will be joining the committee and will focus on increasing membership. The State has offered to contact any leads that we provide them.
Leaf a Legacy – ReTree and Buffalo Green Fund would like to keep this going. There are funding sources available. Ed Dore reported that on Delaware Avenue, in Buffalo, 69 ash trees will be removed at end of October/early November. The City of Buffalo is handling the control of traffic and permits. Bob Smith and Tom Draves are also involved in this project. There will be a publicity campaign to promote the planting.
Plantasia – The 2018 chairs are Chris Zeisz, Russ Gullo and Rico Rivera. The floor plan has just been finished. Cityscapes Into the Night is the theme. The show will have displays on the end of vendor rows to make it look like a city. Children’s Garden will be in a different area. There will be two gardens in Artisan Hall – first come first served. We are raising the price on non-members vendor booths and not-for-profits booths. Ticket price will increase by $1.00 for general admission and seniors.
Social Media/Rebranding/Marketing - Joan Maria wants everyone to check out PLANT WNYs Facebook page and “like” it.
State Reps – Kim Schichtel reported that dues structure did pass at the State meeting in August. Our Executive Board decided on whether to include $100 regional dues to the Affiliate level of membership (Affiliates will pay $50 to belong to the NYSNLA):
It was determined to offer two choices for Affiliate members:
- Require volunteer time in lieu of paying $100 in dues. Volunteer time would include serving on a committee or 15 hours of volunteer time at our events, etc. This level would have no voting rights, cannot serve on the board or discounts. However, if a CNLP, they would get the discount at our events only – no discount on booth space or listings.
- $100 dues paid to Region 6. This level will have voting rights, be listed in directory/guide, Ed Day and Plantasia booth discount, ad discount in directory, listing in directory and guide.
New Business – Tara Perrin
- Sally Cunningham spoke about the value of the GWA. Estimated tourism value is $1.3 – hotels, restaurants, etc. The next value is the image of Buffalo to the rest of the world. Sally has many positive comments regarding Garden Walk Buffalo that came from out of town visitors.
- Election of 2018 Board of Directors
Tara Perrin asked for one of the members of the Nominating Committee to make a motion to nominate the incoming secretary. Kim Schichtel motioned to nominate Jeanetta Hanlon, as secretary to the 2018 PLANT WNY Board of Directors. Erin Burgess seconded the motion. Nominations closed after no further nominations were receive.
Kim then presented the 2018 Slate of Officers as follows:
Teresa Buchanan – President
Sue Frank - Vice President
Phil Tripi – Treasurer
Jeanetta Hanlon – Secretary
Tara Perrin – Director
Kim asked for a motion that the secretary cast one vote for the slate of officers; Mike Frank seconded the motion and all were in favor.
- 2018 PLANT WNY Budget
Teresa Buchanan presented the 2018 budget. The Association will be asking the Foundation for $11,000. Several budgeted items were updated to be more in align with our projects.
Roger Restorff made a motion to accept the 2018 budget. Dave McIntyre seconded the motion.
All in favor.
- There was no new business from the membership
Bob Smith motioned to accept the meeting minutes of July 19, 2017. Sally Cunningham seconded the motion. All in favor.
Ed Dore made a motion to adjourn the meeting. Mike Frank seconded the motion. Meeting was adjourned at 7pm
At 7pm the Foundation meeting was called to order by Dave McIntyre, president. Dave gave a brief report of the financials of the Foundation.
Dave McIntyre motioned for Mike Frank as incoming trustee to the Foundation. Roger Restorff seconded the motion. All in favor.
There being no further business, Ed Dore motioned to adjourn the Foundation meeting. Kim Schichtel seconded the motion. The meeting was adjourned at 7:10pm.
PLANT WNY THIRD ANNUAL MEETING MINUTES Wednesday, July 19, 2017
PLANT WNY THIRD ANNUAL MEETING MINUTES
Wednesday, July 19, 2017
Murray Brother’s Hosta Farm - 1200 Jewett Holmwood Rd., Orchard Park, 14127
7:20 meeting called to order by Tara Perrin, president.
Arbor Day – The PLANT WNY Executive Board is considering combining the leaf a legacy program with Arbor Day. An idea is to have an Arbor Day contest and involve middle schools with a contest. Schools can submit one drawing in honor of Arbor Day with the chance to have a tree planted for Arbor Day. (north, south and city was suggested.) Ed Dore suggested having more than one tree - 1st prize is 10 trees; 2nd prize is 5 trees and 3rd place is 1 tree. Question was raised whether a tree can be planted on private school grounds or public – answer is that organization must be tax exempt.
Audit Committee – The committee will be meeting before October meeting.
Botanical Gardens – Kristin Pochopin thanked Plantasia and PLANT WNY for sponsoring the reception at the Botanica Gardens for the Garden Writers Conference.
CNLP/Awareness & Promotion – Graycliff Conservancy Tour is planned for August 10 and attendees do not need to be a CNLP. Looking at possibly a tour of the Draves Arboretum in early September. September 15 is the NYSNLA CNLP Day – home of Frederick Edward Church, Hudson NY.
Ed Day/Trade Show – February 1 and 2, 2018 at Salvatore’s Italian Gardens. Hort 101 will repeat a couple of the classes with a mix of additional classes and will lean toward the retail end of it this year as well. Kerri Mendez is the keynote speaker.
Erie County Fair - Set-up assistance is needed for the Erie County Fair. An email to the membership and CNLPs will be sent.
Foundation – An historic moment just took place - the Foundation has reached ½ million in assets. The Foundation has just awarded a $1,000 scholarship to an NCCC student. Dave McIntyre stressed it is important to thank those who started the Foundation, those who have worked to advance the Foundation and everyone who supports it now.
Golf Outing – New this year: register your team on-line. Golf outing is taking place September 12 at the Buffalo Tournament Club.
Harvest Dinner – November 10 at Raclettes. The restaurant is closing the restaurant for our group.
Landscape Awards – New this year: pay with PayPal on line now when submitting your landscape award entry.
Membership – The NYSNLA will assist the regions with membership development. 2017 Membership Guides are still available.
Leaf a Legacy – The Ash trees on Delaware Avenue need to be replaced. Buffalo Green Fund is working on replacing 59 trees in the fall. It was suggested to include a replacement project for the trees that died from the drought.
Nominating Committee – The committee will be looking at Person of the Year or Business of the Year as well as Executive Board.
Plantasia – The committee is making a few changes to the show – create a little more excitement. Need the landscapers to be involved to make it a better show. We want to push our show to the next level. Theme for 2018 is Cityscapes. The plan is to have more entertainment; more lighting; do something with the vendor area to make it more attractive. Lights will be dimmed at certain hours. Will be reworking our advertising to make the theme known. The 2018 show chairs are Chris Zeisz, Rico Rivera and Russ Gullo.
State Reps – Kim Schichtel gave breakdown of potential dues restricting: Much discussion took place. Roger Restorff motioned for our state reps to table the vote of the dues restructure until there is more information and more time. If a vote does take place, our voting directors should not support the dues restructuring. Motion was second by Teresa Buchanan. All were in favor and motion carried.
New Business – Tara Perrin
Membership Directories were distributed to members in attendance.
Sally Cunningham spoke about the Garden Writer’s Conference – 300 garden writers and bloggers are coming in early August. 4 Days of tours – 6 buses taking them around our area for tours. Mike Frank, Roger Restorff, Ed Dore and Kristin Pochopin were all instrumental in getting potted plants to various sites in Buffalo. Sally stated there is much collaboration for this event and this is what makes our area so great.
Motion to accept the minutes of March 1, 2017 meeting– Tara Perrin
Sally Cunningham motioned to accept the minutes of March 1, 2017. Kim Schichtel second the motion. All in favor were in favor and motion carried.
Kim Schichtel motioned to adjourn the meeting. Teresa Buchanan second the motion. All in favor. Meeting was adjourned.
PLANT WNY SECOND ANNUAL MEETING MINUTES Wednesday, March 1, 2017
PLANT WNY SECOND ANNUAL MEETING MINUTES
Wednesday, March 1, 2017
The Buffalo History Museum, One Museum Court, Buffalo, NY 14216
6:10 meeting called to order by Tara Perrin, president.
Arbor Day – On a State level, it is a non-issue at least for this year.
Botanical Gardens – The horticulture department is looking for part-time help and need tree work done.
CNLP/Awareness & Promotion – Looking to have a tour of the cherry trees on the grounds of the Buffalo History Museum. CNLPs are needed to work the booth at Plantasia.
Ed Day/Trade Show – Kerry Ann Mendez is our keynote speaker for Ed Day 2018 – February 1 and 2. She will speak at both days. Horticulture 101 was well attended and will be run again.
Foundation – The Foundation’s financial report was included in the agenda packet. There is about $475,000 in assets.
Golf Outing – Tentative date is Monday, September 11 at Buffalo Tournament Club.
Harvest Dinner – Tara Perrin looking for ideas on where to have it that is affordable.
Plantasia – Chris Zeisz gave recap of Plantasia. Set-up rules were distributed to the landscapers.
State Reps – Mike Frank gave an update on the State. A phone conference was held to get all the regions up to speed. The State would like to get all the regions involved. There is a new State Executive Director – Don Clendaniel.
Garden Writer’s Conference – Sally Cunningham presented a video and information about the event. Selling our region. PLANT WNY will assist with funding for reception at the Botanical Gardens and shipping of plants from Florida. Potting soil is needed for the large planters.
Advertising Co-Op information was made available.
Sales Boot Camp informational postcards were distributed.
Steve Sypniewski reported that the Friends of the Arboretum has over 100 supporters. They raised enough money through their shade tree campaign to purchase trees and would like to purchase 10 more. Thursday, April 20 will be Buffalo State’s arbor day.
Chris Zeisz motioned to accept the minutes of February 2, 2017 and it was second by Sally Cunningham. Minutes were unanimously accepted.
Kim Schichtel motioned to adjourn and it was second by Mike Frank second. Meeting was unanimously adjourned at 7 pm.